When and how to accurately track an application or interview – Fast Company | Region & Cash

You’ve created an online profile for employers to find you, created a stunning resume, submitted your application, and passed the interview. Congratulations! Now you are waiting for an answer and don’t know what to do next. Follow-up after an interview can help you get the job.

Hiring managers look for employees who are genuinely excited about the position, and sending a thank you note shortly after an interview is one of the quickest, easiest, and most effective ways to show how interested you are.

Here’s everything you need to know about when and how to follow up on an application or interview to maximize your chances of getting hired.

At CareerBuilder, we always tell you to be proactive. Submit this resume! Learn new skills! Be your own advocate! We stand by that. But sometimes a little restraint is the right tactical move. So how do you know when it’s time to step in and give hiring managers some leeway?

Follow-up shortly after the interview

Follow up as soon as possible after an interview. Same day as the interview is perfectly acceptable and should definitely be followed up within 24 hours. Because hiring managers are far more likely to hire a candidate who sends a thank-you note, a quick follow-up can improve your chances of an offer.

Email is the best way to follow up after an interview

Unless the company says otherwise, the most professional way to follow up on a job application or interview is via email. Hiring managers are often busy professionals. A phone call might be too far-fetched or seem like a disruption to your valuable work time. Use a professional-sounding email address with your name for all employment-related communications.

Follow up on each contact individually

If more than one person interviewed you, instead of sending out a group email, send a message to each manager or employee involved in the process. Send a personalized message to each person. That little extra step can make your follow-up note memorable and distinctive. It might take a few extra minutes of your time, but the positive impact this courtesy will add to your follow-up letter is worth it.

How to structure a follow-up email after an interview

Here are some key elements of a follow-up email to make a good impression after an interview and potentially increase your chances of being hired:

  • Keep the email short and specific.
  • Include the job title and your name in the subject line.
  • Remind the recipient who you are and mention something you discussed in your interview.
  • Express your appreciation for the interview, let the hiring manager know that you are very interested in the position, and emphasize that you would be an excellent fit for the position.
  • Review your relevant experience and a key accomplishment or two—a condensed version of what makes you a strong candidate.
  • You can end your email with a line like, “Please let me know if I can give you any more information. I look forward to speaking with you again!”

You have a better chance of getting a response if you include a polite call-to-action, e.g. B. asking a follow-up question about the position, requesting additional information, inquiring about the timeline of the hiring process, or just saying you’re looking forward to discussing the opportunity in more detail.

Should you follow up on an application if you didn’t have an interview?

What if you didn’t have an interview? Many employers use automated systems to screen applications, so you may receive an email confirming that the company has received your application. If you haven’t received confirmation within a day or two, reaching out to the hiring manager to connect and avoid getting lost in the crowd may help.

As long as you’ve followed the company’s instructions and given the appropriate amount of time, it’s perfectly fine to track the status of an application to make sure it’s been received.

Contact the right person

Track down the email address of the hiring manager or recruiter. If the job description doesn’t say who to contact, do some research on the company website or professional networking sites. Always address your correspondence to a specific person. Show the company you’ve done your homework and can create a personalized message.

Do not exaggerate

If you haven’t heard from us for more than two weeks, you might want to check back in. However, do not log in more than once every few weeks. “Following up doesn’t mean becoming a nuisance,” says Julie Kniznik, senior consultant at ClearRock, a Boston-based executive search and leadership development firm. “If you’ve made several attempts via email and phone and aren’t making any progress, drop it and move on to the next opportunity.

“It’s important to check in regularly based on your understanding of the company’s hiring process,” adds Kniznik. “A successful job search requires assertiveness without being annoying.”

This article originally appeared on CareerBuilder and is reprinted with permission.

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